This guide will assist you in maintaining and employee children information (if any) such as number of tax deductible child & deductible child relief point. To maintain an employee's number of tax deductible child & deductible child relief point, click on Payroll > Employee Maintenance under Employee. Identify the employee that you would like to update their number of tax deductible child and deductible child relief point and click on the pencil icon to edit. Go to Spouse Information and fill in the columns accordingly;  No. of Tax Deductible Child - represents the number of children that the employee has that is subjected to tax deductions. Deductible Child Relief Point - represent the points that can be used for tax deductions. Points are calculated accordingly depending on the condition / category of the child. Users may check the condition / criteria by clicking on the Calculator next to Deductible Child Relief Point. Inside of the Calculator will show the Child Relief Guidelines where users may use this as reference or even directly key in the number of children they have in whichever category they belong in, and system will calculate automatically. Once user has key in the figure, click on Apply. Once you have applied the new changes, click on Save at the top right corner of the screen to save the changes made. END OF GUIDE

This guide will assist you in maintaining the working permit / contract expiry date for non-permanent workers. To maintain an employee's working permit / contract expiry date, click on Payroll > Employee Maintenance under Employee. Identify the staff that you would like to maintain their working permit / contract expiry and edit by clicking on the pencil icon. Go to Employment Detail and scroll down till you see Working Permit Expiry Date. Maintain a date and click on Save at the top right corner to save the changes made. END OF GUIDE

This guide will explain the features of Increment and how to utilize it. Objective: The increment function is to allow the HR / Payroll user to keep track of the incremental progress of the staff. To add an increment to an employee, go to Payroll > Employee Maintenance under Employee. Identify the employee that you would like to add an increment for and click on the pencil icon to edit. Go to Employment Detail and click on the Add New to add new a new transaction. After that, fill in the necessary details and save and the Current Rate would update accordingly depending on the Effective Period entered in the Increment History Record. Once done, remember to click on Save at the top right corner to save the changes made. END OF GUIDE

This guide will assist you in changing or assigning an EPF Rate for an employee. To change / assign an EPF rate to an employee, click on Payroll > Employee Maintenance under Employee. Identify the staff that you would like to change / assign the EPF rate then select the pencil icon to edit. Go to Statutory Requirement, click on EPF Table  and select the EPF table you would like to change to.     Once done, just click on Save to save the changes made.  END OF GUIDE

This guide will assist you in maintaining an employee's past employment entry. Objective: Past Employment Entry's feature is to capture and maintain an employee's past salary from other companies so that the PCB can be calculated and deducted accordingly. Example: Employee joins your company in the middle of the year, you will need to acquire the employee's salary information such as the last drawn Basic, PCB paid, EPF Contributed, etc in the Past Employment Entry to ensure that the PCB tax amount is calculated accurately. To maintain an employee's past employment entry, click on Payroll > Employee Maintenance under Employee. Identify the staff that you would like to input the past employment data then select the pencil icon to edit Go to Employment Detail and scroll down till you see Previous Employment Entry. Fill in the necessary details and click on save to save the changes made. Alternatively, you may also excel import function. Go to Tools > Excel Import Click on Previous PRTrans to download the excel file. Open up the excel and fill in the necessary details in the tabs such as the Employee Code, Period, PCB Charged Amount & etc. Once done, save the excel file and go back to the HRMS and under Excel Import, select the Select File option. Select the excel file you have edited and click on Upload. Next, click on Import All to import the data you have keyed in the excel. Data has been successfully imported. END OF GUIDE

This guide will assist you in setting up the default overtime calculation for your employee. To setup the default overtime calculation for an employee, click on Payroll > Employee Maintenance under Employee. Identify the staff that you would like to maintain the default overtime setting and click on the pencil icon to edit. Go to Employment Detail and scroll down till you see Overtime. Select the Overtime calculation setting and click on Save at the top right corner to save the changes made. END OF GUIDE

This guide will assist you in attaching a photo to an employee's profile. To add a photo to an employee, click on Payroll > Employee Maintenance under Employee. Identify the staff that you would like to upload their photo then select the pencil icon to edit. Click on the profile icon and a file will open, then select the photo. Click on Save to save the changes made. END OF GUIDE

This guide will assist you in maintaining the remark for an employee so that the remark will appear in the pay slip. To maintain a remark for an individual employee, click on Payroll > Process Payroll under Payroll Management. At the top right corner, click on New Payroll Process. Select the Payroll Type and Payroll Period you desire. As for Leave Cut Off Date, you may put it on Last Day of the month of whenever you desire but it is recommend that you put the date to the date you are processing the payroll; for instance, if you are processing your payroll on the 25th of December 2024, then you may select the date for the Leave Cut Off Date to be 25. For Description, it is optional as well. Once you have filled in all the necessary information, select whether you would like to process all employees or selective employees only. After that, click on Next. After that you should see a payroll review page, click on Process. Once the payroll has been processed, users may key in the Remark in the remark column. Once user is done with the payroll process, user may lock the payroll process by clicking onto the Commit All button at the top right corner.  Once the payroll has been committed, users are no longer able to edit the payroll process. END OF GUIDE

This guide will assist you in inviting employee by bulk via User Authorization to access AutoCount Cloud Payroll. To invite employees by bulk to access AutoCount Cloud Payroll, go to Tools > User Authorization under User Settings. Select Invite User. Click on Uninvited Employees to download the excel template. This excel contains employee listing that had not been invited to the system Maintain the email of the employee by referring to their employee code, then set User Type and Access Group Title for each of the staff in the excel file, save the excel file after complete. Click on Select File, upload the excel template that contains the list of the uninvited users. Ensure all details and information in the excel file is correct and click on Send Invitation to invite the employees. Once invited, employees would need to check their mailbox and confirm the invitation before they can log into the system. END OF GUIDE

This guide will assist you in assigning the wages type of an employee There fore 4 types of wage type in the system; Hourly, Daily, Monthly, & Piece Rate.  To assign a predetermined wage type to an employee, go to Payroll > Employee Maintenance under Employee. Edit the employee profile by clicking on the pencil icon to edit. Then head to Employment Detail Scroll down to the Payroll Information section and in the middle, there should be a Wages Type field. Select the desired Wages Type  Once done, click on the Save button at the top right corner to save the changes made Do take note that the basic salary is based on the wage type as well. For instance, if you select the wage type for the employee to be hourly, do maintain the hourly rate for the employee under the basic rate column, if your employee's wage type is daily then maintain the daily rate for the employee under the basic rate column. END OF GUIDE