Employee Provident Fund (EPF) announced that employers are required to registered their non-Malaysian citizen employees. A mandatory 2% contribution rate starting from October 2025. For more information on who is affected by this mandate check out our blog_post.

Notes: For new company created as on 18 September 2025 onwards.

Follow this guide to update and enable this contribution rate for your employees.

A. Creating new EPF Rates

1. Go to Tools > General Maintenance > EPF

2. Click Add New Button

3. Input details as follow:

1. Code: 2% & 2%

2. Description: Foreigner Rate - 2%-2%

3. Rate Type: Percentage

4. Rate: 2

5. Click Save button after complete.

4. After creating the new EPF table, you will need to assign to the affected employees.

B. Updating Employee EPF Rates

There are two methods you can do this individually or by bulk edit.

Option 1: By Individual Employees

i. Go to Payroll > Employee > Employee Maintenance > Edit by click on the pencil icon

ii. In the Statutory Requirement > EPF Table > Select "2% & 2& - Foreigner Rate - 2%-2%" > Save

Option 2: Bulk Editing

i. Go to Employee Maintenance > Bulk Edit

ii. Select Field: EPF > Select Employee > Click Batch Action and Update Multiple Employee

iii. Select EPF Table: 2% & 2% > then click Update

iv. Selected Employees' EPF Table are updated, then click Save

Once the latest EPF tables are applied, the new 2% EPF Contribution rate will be automatically reflected in the next payroll process for both options.

By ChenOng 250912, Azirah 250919