This guide will assist you in maintaining the notification setting. Notification typically refers to alerts or reminders sent to users about actions that may require their attention or approval. To manage the notification setting, go to Tools > Notification: In AutoCount Cloud HRMS, notification setting includes: Confirm Date Birthday Work Permit Expiry Leave Expiry Passport Expiry Leave Application Claim Application Attendance Request Payslip Notification To-Do List EPF Notification SOCSO Notification EIS Notification EIS-60 Notification To turn on the notification setting, ensure the Active button is enabled as it will appear in green.  To turn off the notification setting, ensure the In-Active button is enabled as it will appear in grey.  In general, all of the notification setting will have the option to remind by App, Email and Web. Example 1: Leave Application App : receive via mobile push notifications  Email : receive via email notifications Web : receive via web login at the dashboard panel and notification bell icon If all options are selected, users will receive all Leave Application notifications through App, Email and Web. Example 2: SOCSO Notification For statutory-related notification, there is an addition option which is Reminder To. This allows you to set who will receive the notification. By default, the system provides options for:  Select All : notifies all available users in the system @Affected Employee : notifies only the staff who is turning 60 Other users available for selection will depend on your company’s user list. Tick the required users you wish to send reminders to. Example 3: Confirm Date For confirm date notifications, there are two additional options: i. Remind after No. Of Day from Joined Date : To set how many days after the employee's join date the notification should be sent ii. Remind time : To set the time the notification should be sent  Example employee joined on 01.01.2025, from the setting above ‘HR Payroll’ user will receive the notification on ‘31.03.2025 at 8.30 AM’ via email and web. Example 4: Passport Expiry For passport expiry notifications, you can set a Remind Before (Days) option. This determines how many days before the passport expiry date the notification will be sent. Example employees’ passport expiry date on 31.01.2025, from the setting above ‘HR Payroll and the employee user’ will receive the notification on ‘01.01.2025 at 9.00 AM’ via email and web. After making any changes to the notification settings, make sure click the Save button to save the changes. By Azirah 250919

This guide will assist you in enabling pro-rate of the allowance. To pro-rate an allowance, go to Tools > General Maintenance > Allowance. Click on the pencil icon to edit the allowance you would like to pro-rate. Tick Prorate check box and click on Save. Ensure that the allowance has been assigned to the employee, go to Payroll > Employee > Employee Maintenance  and maintain the employee's join date and select the allowance and maintain it's full amount. Process the payroll and check if the amount is correct and pro-rated accordingly. *The logic flow behind the prorating of allowance is like the prorating of basic salary: ALLOWANCE / TOTAL DAYS x WORKING DAYS END OF GUIDE

This guide will assist you in setting up a period / calendar year.  Purpose: Create a new year for payroll process and report viewing. To create a new year, go to Tools > Period Setup under Options. Click on Add New to add a new period / year. Tick the check box and click on Save to create a new period / calendar year. Once done, a new year will be created in the calendar accordingly. END OF GUIDE

This guide will assist you in setting up the default pay slip format for employees to preview. To setup the default pay slip format, go to Tools > Company Profile under Company. Select Contribution / Payout Setting. Scroll all the way down to the bottom and select the Pay slip format you desire. Click on Save to save the changes made. END OF GUIDE

This guide will assist you in setting up HRDF Contribution for company. To setup HRDF Contribution for your company, go to Tools > Company Profile. Select Basic Information, then select HRDF Contribution Percentage. Enter the number of percentages without the percentage symbol. Example, 1% will be 1. Click on the Save button to save the changes made. END OF GUIDE

This guide will assist you in setting up alternate rest days on your calendar. To setup alternate reset days on Calendar, go to Tools > General Maintenance > Calendar. Click on the pencil icon to edit the calendar. Select the Advance option and copy the following settings shown below & click on to Apply to apply the settings. If there are any date conflicts with holiday. You may choose whether you want that day to be a Rest day or Holiday. After that, click on Save to save the applications. Click on Save once done to save the overall changes made. END OF GUIDE

This guide will assist you in sharing documents for employees to preview / download via their ESS (Employee Self Service). To share a document to an employee, go to Tools > Company Profile under Company. Click on Attachment. Click on Select File to upload the file. Select the file you would like to upload for employee to preview. Click on Save to upload the file and after that the file will be available for employees to preview and download in their ESS (Employee Self Service). END OF GUIDE  

This guide will explain on what a levy is what how to set it up. Levy is a form of tax / fine / charge / or other fee that is to be imposed upon foreign workers. Note: Do take note that Levy and HRD Levy is two completely different thing. To setup a Levy deduction, go to Tools > Levy. Click on Add New. Key in the specific details in the columns that are provided such as the Code, Description, Employee Amount & Employer Amount and once done, click on Save to save the changes made. END OF GUIDE

This guide will explain the overtime request setting and guide you on how to set it up depending on your personal  / company's preference. You can determine when an employee should make the request for overtime attendance. There are three options provided: before the start, after end or any time. To setup the overtime request settings, go to Tools > Company Profile > Contribution/Payout Setting > Payroll Setting > Overtime Request Setting.  There are 3 options to select from:  i) Before Start - Employee must request for the overtime before the overtime actually begins. ii) After Start - Employee must request for the overtime after the overtime begins or ends. iii) Any Time - Employee can request for the overtime anytime, before or after the overtime ends.  Note: Overtime Request Setting is applicable after you have enabled the E-Time Attendance module. END OF GUIDE

This guide will explain the paid & unpaid leave daily rate calculation and guide you on how to set it up. You can determine the method to use for paid and / or unpaid leave daily rate calculation. There are three methods provided: Calculated working days in a month, all days in calendar or fixed days. To setup the Paid & Unpaid Leave Daily Rate, go to Tools > Company Profile > Contribution/Payout Setting > Payroll Setting > No. of days in calculating Unpaid Leave daily rate.  There are three options for user to select:  i) Calculated Working Days in Month : [Basic / Working Days in Month] ii) All Days in Calendar : [Basic / All days in Calendar Month] iii) Fixed Days : [Basic / x] x = Any amount (Days in month) Once done, click on Save to save the changes made. END OF GUIDE