AutoCount HRMS Mobile Offline Clocking Documentation 

This documentation will serve as a guide for the Mobile Offline Clocking in Auto Count HRMS. This feature is designed to accommodate users when there is an internet interruption when employees are taking their attendance. 

Mobile App – AC Payroll 

You are required to update the mobile app to latest version 3.0.6 to be able to utilize this feature. 

When there is a network interruption, upon launching into AC Payroll, it will directly go into Attendance – Offline Clock. Users can click on offline icon to see the note 

In Offline Mode users will only be able to access the Attendance screen. All functional tabs will be greyed out and will only allow users to clock in and out. Users can still switch clock in methods (Bluetooth/Wi-Fi/GPS) via the menu on top right corner. 

*Only with Time Attendance Module activated, upon launching into the app, it will direct go into Attendance – Offline Clock.

In Mobile Offline Clocking, only allow users to clock. Users can still switch clock in methods (Bluetooth/Wi-Fi/GPS) via the menu on top right corner.  

For users without the facial recognition feature turned on, the app will prompt for a photo. This photo can be reviewed by the HR once internet connection to the device has been restored. 

If users are using face recognition feature, employees are still required to take a selfie for validation.

After completing the attendance transaction, users can add notes.

In Mobile Offline Clocking, after clocking, there will be a new Clock Activity option. This will store the details of offline attendance logs completed during mobile offline clocking.

Once internet is restored, press OK to relaunch the app. The offline attendance transactions will be automatically uploaded to Auto Count HRMS after internet connection is restored.

Auto Count HRMS

 

There is a new indicator located in My Team Attendance: “Is Offline?”  

This is used to identified attendance transaction which are made offline. 

(Human Resource > My Attendance > My Team Attendance)

New addition in Attendance Transaction: “Offline Clock In/Out Request”  

Offline Clock In/Out Request – A new function for HR to validate suspicious transactions during offline mode. There are a few scenarios might happen, and HR are required to approve the attendance transactions.  

 

Examples of transactions requiring approval: 

 

• Face recognition failed to match.  

• Clock In validation failed (GPS/Wi-Fi/Bluetooth). 

• Clock in address is out of allowed range. 

• Device time and server time mismatch. 

 

(Human Resource > Attendance Management > Attendance Transaction > Offline Clock In/Out Request) 

Reason for validation will be shown in remark column.  

 

 The HR will be required to approve the flagged suspicious offline transaction.   

 

When there are multiple transactions which are flagged as suspicious, HR can approve multiple by using the check boxes. 

Select All > Approve Multiple Request > Yes 

 

Any flagged attendance transactions will only appear in “My Team Attendance” Only after they are approved by the HR. 

 

Under “My Team Attendance” There will be a new indicator – Is Offline to identify this transaction was done offline. 

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END OF DOCUMENTATION