This guide will assist you in changing the period for your adhoc payroll item. To change the period of an Adhoc payroll item, click on Payroll > Adhoc Payroll Items under Payroll Management.  Select the Month, Employee, and the Adhoc Payroll Item. After that click on the calendar icon to change the Period of the Adhoc Payroll Item. After clicking on the calendar icon, key in the period that you would like this adhoc payroll item to appear in and click on OK. The adhoc payroll item would then be moved to the desired month you have keyed in earlier.  WARNING: Once the payroll item has been processed, then the month of the item cannot be changed. END OF GUIDE

This guide will assist you in generating the bank payment file/.  Objective: This is to allow users to make bank / statutory payment file . To generate the bank payment file, make sure the payroll has been processed and committed, then click on Payroll > Electronic Payment under Payroll Management.  Ensure that the correct payment month is selected and after that you may select the type of payroll process you would like to generate the bank payment file and click on Download to download the txt file. If you have processed your Bonus and your Month End / Second Half salary separately then there will be two options for you to select.  NOTE: Please ensure that the details in the payroll process are accurate and that the payroll process itself has been committed.  END OF GUIDE

This guide will assist you in processing the payroll. To process the payroll, click on Payroll > Process Payroll under Payroll Management. At the top right corner, click on New Payroll Process Select the Payroll Type and Payroll Period you desire. As for leave cut off date, you may put it on Last Day of the month of whenever you desire but it is recommend that you put the date to the date you are processing the payroll; for instance, if you are processing your payroll on the 25th of December 2024, then you may select the date for the Leave cut off date to be 25. For Description, it is optional as well. Once you have filled in all the necessary information, select whether you would like to process all employees or selective employees only. After that, click on Next.     After that you should see a payroll review page, click on Process. Once the payroll has been processed, users may double check on the details of the payroll such as the calculation of the statutory and wages, if everything is correct then may proceed to commit the payroll process by clicking onto the Commit All button at the bottom right corner. Upon committing the payroll process, there will be a confirmation message that will pop up, click on Yes to confirm. Once the payroll has been committed, users are no longer able to edit the payroll process. END OF GUIDE

This guide will assist you in editing the payroll process.  Note: Any figure that was manually edited in the payroll process (regardless of it being a statutory / payroll item) will require 'Recalculating'. Recalculating is a form of process where you force the system to recalculate all the statutory based on the latest inputted figure. To edit the payroll process, click on Payroll > Process Payroll under Payroll Management. Identify the month of payroll you would like to edit and select Edit, if it is at the bottom the edit by selecting the pencil icon. Select the desired employee that you would like to edit and identify the item that  you would like to edit, for example, under the Deduction column, you should see EPF, SOCSO, EIS, and PCB Tax. All of these are employee statutory deductions and can be manually edited at anytime as long as the payroll process is not committed. Once the changes has been made, the figure will not be captured by the system unless the user click on the Recalculate button next to the employee’s net pay figure. After clicking on Recalculate, there will be a confirmation message, click on Yes. After confirming the recalculation, the new amount for total deduction will reflect at the bottom. END OF GUIDE

This guide will assist you in creating Receipt Details for PCB & CP38 Receipt Details. Once user is in the company, click on Payroll > CP Receipt under Payroll Management. Select the + sign to add a new year record. Fill in the necessary details and click on the Save button at the top right corner. END OF GUIDE  

This guide will guide you on how to extract previous month OT for current month payroll. For instance, you would like to pay for January OT in February payroll, you may follow this guide. To extract previous month OT for current month payroll, you will need to go to Payroll > Time Attendance Import under Payroll Management. Then click on Import. Select the Period, this defines which month of the payroll you want to extract the time attendance data to. Select the Payroll Type, this defines which payroll type you want the time attendance data to appear in. Click on Select Data Source and Pull Time Attendance record, this extracts the time attendance data. Click on By Selected Date Range to manually select last month's date so that last month overtime can be captured. Then select the employees if needed. And lastly, click on the Proceed button once done to ensure the information is saved. The information should be captured accordingly, if you wish to make any adjustments to the data extracted, click on the pencil icon to edit. If not, then click on the Save button at the top right corner to save the changes made. Next, just proceed with processing the payroll with the correct Period & Period Type selected.  END OF GUIDE By WaiKit 250630, Azirah 250731

This guide will explain what an Adhoc Payroll Item is and how to add one.  An Adhoc Payroll Item is typically used for one-time or non-fixed payments made to an employee. Examples include bonuses, commissions, overtime, and other irregular payments. To add an Adhoc Payroll Item, go to Payroll > Adhoc Payroll Item under Payroll Management. Once you're in the Adhoc Payroll Item screen, select the Year, Period, Employee, and the specific Payroll Item (e.g., Bonus, Commission, etc.).  Let’s say you want to add a Commission. Select Commission and click Add New. Fill in the necessary information, such as selecting the Payroll Type, entering the Amount, and adding a Description (optional). Once completed, click Save to add the Adhoc Payroll Item. The Adhoc Payroll Item has now been added. You can proceed to process the payroll as usual, and the Adhoc Payroll Item will be included automatically. By WaiKit 250630, Azirah 250731