This guide explains how to record and deduct advance salary payments made to employees before the month end payroll is processed.

Scenario:
Staff salary RM3000, requested for advance salary RM500 before payday.

Steps to record advance salary payment:

1. Go to Payroll > Adhoc Payroll Items
   
   
   
2. Select the employee from the left panel, choose the appropriate payroll period at the top, then select ‘Advance’ and click ‘Add New Row’.
   
   
3. Select the appropriate Payroll Type for processing the Advance ( either First Half or Month End ), enter the  Amount and Description, then click Save.
   

   
   

   
   
   
4. Next navigate to Payroll > Process Payroll.
   
   
   
5. Click onNew Payroll Process, then enter the required details, including Payroll Type, Payroll Period, and select the employee who received the advance.
   Note: Ensure that the selected Payroll Type (e.g., Month End or Second Half) matches the one used when recording the advance.
   Once completed, click Next.
   
   
   
6. Review the Adhoc details for the employee, and if all information is correct, click Process.
   
   
   
   
7. The advance amount will now appear under the Deductions section, indicating that it has been paid to the employee prior to the payday. Verify that all details are accurate, then click Commit All to finalize and save the payroll process.
   
   
   
8. You may now proceed to Electronic Payment to process and credit the remining salary to the employee's account.
   
   
   
   By HanYang 250811, Azirah 250829