This guide will explain the differences between Approval by Department & Approval by Hierarchy. Approval by Department: Approval is based on the department where the applicant belonged. Each department can be approved by different users. If there is more than one approver who is assigned to a department, leaving application will need to be approved by all these approvers. Approval by Hierarchy: Approval is based on the hierarchy of superiority. If Employee A is the superior of Employee B, then Employee A will be the approver. If there is more than one approver, there is an option to define who is(are) required to approve a leave application based on the level of hierarchy. As abbreviation, the decisions are made at different levels of authority within an organization. END OF GUIDE

This guide will explain the differences between Flat Approval and Sequential Approval in Approval Settings. Flat Approval: Single level approval setting. All approvers (if more than one approver is assigned) are required to approve a request Sequential Approval: Multi-level approval setting. When more than one approver is assigned, the first approver has to approve a request before the application is assigned to the second approver and then the subsequent approver.  END OF GUIDE

This guide will assist you in changing an employee's approver for organization chart approval method. To change an employee's approver for organization chart approval method, go to Tools > User Setting > Approval Setting > By Organization Chart. Identify the Approval Chart Title that you would like to edit and select on pencil icon to edit.          After that select Approval Chart.         e.g Tom Kurus new superior is Cindy Louder.         Click and drag Tom Kurus to under Cindy Louder. After that, click on Payroll > Employee Maintenance > Edit. Click on Employment Detail > Select Superior > Save. END OF GUIDE                    

This guide will assist you in limiting the user viewing access right in terms of employee groups. Example: Ali can only view employees leave / payroll / attendance information in group A, and cannot view other employees in any other groups. Purpose: Filtering / Restriction Purpose To restrict / limit employee on their viewing access rights on other employees, go to Tools > User Settings > User Authorization. After that, select the employee and click on the pencil icon to edit. Go to Authorized Entitlement Groups and select the group(s) of employees that the User is allowed to view. Once done, click on Save to save the changes made. Currently, this is the only method for users to be able to manage groups of employees. END OF GUIDE

This guide will assist you in setting up approval method by department. To setup the approval method by department, go to Tools > User Setting > Approval Settings. Select on By Department, then click on Add New. User may key in the specific details for: Title - Name / Title of the approval flow. Approval For - Type of approval for leave / claim / attendance. Range From Day >= & Range To Day < - Define the Range of period that can be approved. Select Department(s) involved, then fill in Approver’s Email Address on User option, then click on Save. Repeat the same step for the rest of the departments if you have multiple departments with different approvers to ensure that all departments has assigned at least 1 (one) approver.  END OF GUIDE

This guide will explain on what is the function of the commit button in the Year End Process. The commit button is to release EA form to your employees and make available for preview and download in Employee Self Service (ESS). Once done verifying EA form, click on the commit button at Payroll Closing to send the EA form out to the employee(s). Once committed, employees can access ESS (Employee Self Service) to view & download their own EA report.   END OF GUIDE

This guide will explain the logic flow behind the request overtime feature. Scenario 1 (Before Start, Without Buffer) Answer: Employee can apply for overtime request anytime if it’s BEFORE the overtime starts.   Scenario 2 (After End, Without Buffer) Answers: Employee can apply for overtime request anytime if it’s AFTER the overtime ended. Scenario 3 (Before Start, With Buffer) Answer: Since there is a 60 mins buffer, employees would need to apply for overtime 1 hour before the overtime starts. Example: Shift is 9am – 6pm, employee would like to apply for a 1-hour overtime, meaning his shift would be 9am – 6pm and his overtime would be 6pm – 7pm. Since there is a 60minutes / 1 hour’s buffer time, the employee would be required to apply for overtime within the timeframe of 5pm – 6pm.   Scenario 4 (After End, With Buffer) Answer: Since there is a 60-minute buffer, employees will need to apply for overtime 1 hour after the overtime ends. Example: Shift is 9am – 6pm, employee would like to apply for a 2-hour overtime, meaning his shift would be 9am – 6pm and his overtime would be 6pm – 8pm. Since there is a 60-minute buffer time, the employee would be required to apply for the overtime within the timeframe of 8pm – 9pm.   Scenario 5 (Anytime)   Answer: Employees can apply for overtime anytime they prefer, before or after also can (Buffer time will be ignored) END OF GUIDE

This guide will assist you in setting up approval method by organization chart. To setup the approval method by organization chart, go to Tools > User Settings > Approval Setting. Select By organization chart and then click on Add new. Insert the specific Approval Chart Title and tick the empty checkbox for the respective modules that this approval flow is for and fill in the necessary information such as the day duration / range and click on the diskette icon once done to save. END OF GUIDE

This guide will assist you in setting up half day rest day on Saturday. To setup half day rest day, go to Tools > General Maintenance > Calendar. Click on the pencil icon to edit the calendar. Select the Advance option, copy the settings as shown below & click on Apply. If there are any date conflicts with holiday. You can choose whether you want that day to be a Rest day or Holiday. After that, click on Save. Once done, click on Save at the top right corner to save the overall changes. END OF GUIDE

This guide will explain what is the function of Leave Closing & Claim Closing. Claim closing: is to capture the available / remaining balance of the claim amount to be carried forward to the following year. Leave closing: is to capture the available / remaining balance of the leave balance to be carried forward to the following year. Both Claim and Leave closing is compulsory to run if you want the system to carry forward those balances. If the company does not allow any carry forward for Claim/Leave, then just ignore this Claim/Leave closing. END OF GUIDE