This guide will assist you in adding an attachment for an employee in their respective profile.  Objective: The main objective is to store records / information of an employee such as Confirmation Letter, Increment Letter, Warning Letter, Resume, CVs, and many more. To add an attachment for an employee, go to the employee's profile by clicking on Payroll > Employee Maintenance under Employee.  Identify the staff that you would like to add an attachment for and edit by selecting the pencil icon. Go to Attachment. Click on Select File to add on the attachment. Once you have added the attachment, click on Save to save the changes made. END OF GUIDE

This guide will assist you in assigning a created calendar to an employee.  Objective: Assigning a calendar to an employee enables the system to determine when is the employee's rest days & public holidays. To assign a calendar to an employee, go to the employee's profile by clicking on Payroll > Employee Maintenance under Employee.   Identify the staff that you would like to assign a calendar to follow and edit by selecting the pencil icon. Go to Employment Detail and scroll down till you see Calendar under Employment Info.  Assign the respective Calendar to the employee and click on Save at the top right corner to save the progress. END OF GUIDE

This guide will assist you in downloading the LHDN Audit File.  Objective: For yearly submission to LHDN / government statutory bodies. Note: Ensure that payroll closing has been done first before proceeding to download. To download LHDN Audit File, go to the employee's profile by clicking on Payroll > Electronic Payment under Payroll Management.   Scroll down and under Yearly Government Files, select the desired year for LHDN Audit Files and click on Download to download the file. END OF GUIDE  

This guide will assist you in inviting an employee to access AutoCount Cloud Payroll  Note: This feature / function is only applicable if your subscription plan is premium as only premium plan has the feature to allow employees to access the e-modules. To invite an employee to access AutoCount Cloud Payroll, click on Payroll > Employee Maintenance under Employee. Identify the staff that you would like to invite and click on the pencil icon to edit. Go to Invite User Tick / Check the Invite User box and key in the email that the employee will be using to login and select their access group and click on Save to invite the employee. END OF GUIDE

This guide will assist you in maintaining employee's statutory. To maintain an employee's statutory, go to Payroll > Employee Maintenance under Employee. Identify the staff that you would like to maintain their statutory information and click on the pencil icon to edit. Go to Statutory Requirement. Maintain the necessary information such as their EPF No, SOCSO No, Tax No, etc. Once the details have been filled in, click on Save at the top right corner to save the changes made. END OF GUIDE  

This guide will assist you in sending employee payslip via application & email. Before proceeding with sending the pay slip, you must first ensure that the payroll has been processed and committed. Once done, you may click on Payroll > Process Payroll under Payroll Management. Click on View. Scroll all the way down to the bottom and you should see there are multiple choices for you to choose under Number of Employees. To send the pay slip via mobile application, select Send Notification & Release Payslip Now or Send Notification & Release Payslip by Schedule and click Apply to confirm the action.  NOTE: This is the only way to send the pay slip via Mobile App and there isn’t any other way. Once you have clicked apply, you will no longer be able to resend the pay slip via mobile application. As for sending pay slips via email, you may go to Reports. In the filter, search for the keyword Payslip. Select one of the payslip format that you desire and at the top right corner, click on Send Email. A preview page will pop up for users to preview first where they can click on the PDF link to download the payslip to preview and their email will also will be shown at the right side. Click on Send Email to send the pay slip via email, if the employee has not maintained their email, they will not be able to receive the pay slip. END OF GUIDE

This guide will assist you in setting up HRDF Contributions for all employees. To ensure that all employees contributes to HRDF, go to Payroll > Employee Maintenance under Employee. Select and edit the employee that you would like to contribute HRDF for by clicking onto the pencil icon to edit. Once in the employee’s profile, go to the Statutory Requirement tab and scroll all the way down till you see a Contribute HRDF check box, make sure it’s ticked / checked and click on Save at the top right corner of the employee profile to ensure the changes made are saved. Next, go to Tools > Company Profile to access into the company’s profile and information. Once in the company profile, go to the Contribution / Payout Setting  tab and double check the payroll items that you would like to contribute HRDF. Once you have made the changes, click on Save at the top right corner. END OF GUIDE

This guide will assist you in setting statutory such as Tax, EPF, SOCSO, & EIS Borne by Employer. To set statutory borne by employer you must access into the employee profile, click on Payroll > Employee Maintenance under Employee. Identify the staff that you would like to maintain their statutory information and click on the pencil icon to edit. Go to Statutory Requirement Under each statutory you should see a checkbox with the label Borne by employer. Tick the boxes of the statutory you would like to have the company borne and click on save at the top right corner to save the changes made. END OF GUIDE

This guide will assisting you in maintaining the employee resignation date. To maintain the employee's resignation, click on Payroll > Employee Maintenance under Employee. Identify the staff that has resigned and you would like to set his / her resignation date and click on the pencil icon to edit. Go to Employment Detail and scroll down all the way down till you see Resign Date at the right side.   Fill in the resignation date and click on Save at the top right corner. NOTE: Once the employee’s resign date has been maintained in the employee’s profile, leave entitlement will be recalculated / prorated accordingly to the employee’s resign date. END OF GUIDE    

This guide will assist you in maintaining the recurring allowances, deductions, BIK, & Optional Deductions for an individual / any employee. To maintain an individual / any employee's monthly recurring Allowances / Deductions / BIK / Optional Deductions click on Payroll > Employee Maintenance under Employee. Identify the staff that you would like to maintain monthly recurring Allowances / Deductions / BIK / Optional Deductions. Go to Addition & Deduction and select on Add Payroll Item to add the new type of Allowances / Deductions / BIK / Optional Deductions. A Payroll Item table will popup for you to select the type of Allowances, Deductions, Optional Deductions, and BIK for user to select. To select, just tick the check box at the left side and click on Apply. Once you have assigned the type of payroll item (Allowances / Deductions / BIK / Optional Deductions), you may click on the pencil icon to edit and key in the amount. Once you have clicked the pencil icon to edit, you will see Formula and Other Information. Click on Formula to maintain the amount of the allowance. Formula – To maintain the amount or the amount of the Allowance / Deduction / BIK / Optional Deduction. Other Information – To maintain the tax exemption rules and statutory requirements of the Allowance / Deduction / BIK / Optional Deduction. Once you click on Formula you will be able to maintain the amount of the allowance by selecting the option By Amount rather than By Formula. Key in the amount and click on Save. Click on the save icon at the end of the same row of the allowance then click on Save at the top right corner to save the changes you have made. END OF GUIDE