Yes. You can create reminders and manage personal to-do lists using My Calendar. This feature is available to Payroll Users only.  Steps to Set a Reminder or To-Do-List in My Calendar: Go to My Calendar. Right-click the date on which you want to create a reminder, then select Add To Do List.  In the To-Do List tab, enter the following details:  Date – Select the date for the reminder. Description – Enter the task name or reminder details. Priority – Select High, Normal, or Low. Repeat Every Month – Tick this option to automatically create the same reminder on the same date every month. Click Save. The To-Do List item will be added to My Calendar and displayed as a reminder on the selected date. 

To view other employees in My Calendar, your user account must have the correct user authorisation settings. Only then will you be able to see other employees’ schedules. Steps to View Other Employees on My Calendar: Log in to the admin account and go to Tools > Access Management. Go to User Authorisation. Locate the user and click the pencil icon. Under Authorised Employee Groups, ensure all relevant Entitlement Groups are ticked. Click Save. Once the settings are applied, the user will be able to view other employees’ information and schedules in My Calendar.

Users can create and manage a To-Do List directly from the dashboard to track tasks and reminders efficiently. Steps to Set To-Do-List via Dashboard: Go to Dashboard. Under Tasks, click + New. Enter the details: Task Description – Enter the name of the task. Reminder Date – Select the date for the reminder. Priority – Choose High, Normal, or Low. Recurring (Monthly) – Tick this option if the task should repeat every month. Click Add.

Possible Reason:  The company wants to prevent a resigned employee from accessing the system while still allowing access to their payslip and EA form, if required. Answer:  The action depends on whether the employee still needs to access their payslip and EA form. a. If the employee still needs to view their payslip and EA form: Do not delete the employee's user access. Change the user's access permission so that the employee can only view their own payslip and EA form. To update the access rights: Go to Tools > Access Management > User Authorization. Edit the respective employee's email account. Set the User Type and Access Group to Employee User. Uncheck all access rights. Tick only Employee Self Service > Payslip and EA Form. Click Save. The employee can then continue to access their own payslip and EA form without accessing other employees' information. b. If the employee does not need to view their payslip and EA form: You can remove the employee's login access by deleting the email address used for their system login. To delete the email: Go to Tools > Access Management > User Authorization. Select the respective employee's email account and click dustbin icon to delete. Click Yes. Once the email account is deleted, the employee will no longer be able to log in to the system. By Azirah 260818

Answer:  The Employee Self-Service (ESS) portal allows employees to access the following features: Company Information: View company announcements, company documents and upcoming holidays. Personal information: View and update their personal profile and details. Leave management: Check leave balances and apply for leave. Claim management: Check claim balances and apply for claims. Employee Documents: Access available documents, such as payslips and EA form, where applicable. Refer to the screenshot below for an overview of the ESS dashboard. Note: Available features depend on the modules and access right configured by the company. By Azirah 261022

Answer:   Yes. Employees can view their current leave balances in the ESS portal or app. The balances are updated when leave applications are approved or leave entitlement are updated, allowing employees to check their latest available leave balance.   Please refer to the attached screenshot for the following information: (i) Leave Balance: The number highlighted in yellow shows the employee’s available leave balance for each leave type. (ii) Number of Leave Days Taken: The highlighted text (e.g., “0 of 12 taken”) shows how many leave days have been taken out of the total entitlement.   By Azirah 261022