Leave Credit is used to grant additional leave days to an employee for a specific leave type with a predefined expiry date. Unlike normal leave entitlement, leave credits are temporary and will expire if not utilized within the specified period.
You may view and manage leave credits under Tools > Human Resource > Leave Credit.
1. Effective Date of Leave Credit
The effective date of a leave credit is based on the date the leave credit is created.
If leave credit is granted today and the employee applies for leave dated before the credit creation date, the system will use the employee's leave entitlement instead of the credited leave.
Leave credits can only be used for leave applications on or after the credit creation date.
2. Expiry Date
Each leave credit has an expiry date that determines how long the credited leave remains valid.
The expiry date can be viewed under Human Resource > Leave Credit.
In Human Resource > Leave Balance, an Expiring Credits column will appear when there are leave credits due to expire within the next 30 days.
3. Priority of Leave Deduction
When both leave entitlement and leave credits are available, the system will prioritize using leave credits first.
However, if the leave application date is earlier than the leave credit creation date, the system will deduct from the employee's leave entitlement instead.
4. Leave Deduction When Credit Leave Balance Is Insufficient
The system does not split a leave application between leave credit and entitlement.
Example:
Credit Leave: 0.5 day
Leave Entitlement: 20 days
Leave Applied: 1 day
Since the credit leave balance is insufficient, the system will deduct the full 1 day from leave entitlement instead of using the 0.5-day credit balance.
5. Leave Deduction Logic - Insufficient Credit Leave Balance
When an employee has both leave credits and leave entitlement available:
If the credit leave balance is equal to or greater than the leave days applied, the system deducts from credit leave.
If the credit leave balance is less than the leave days applied, the system ignores the credit leave and deducts the entire leave application from entitlement.
Example 1
Credit Leave: 0.5 day
Leave Entitlement: 20 days
Leave Applied: 2 days
Result: The system deducts 2 days from leave entitlement. No deduction is made from credit leave.
Example 2
Credit Leave: 2 days
Leave Entitlement: 20 days
Leave Applied: 1.5 days
Result: The system deducts 1.5 days from credit leave.